Archive for the Microsoft Word Tip of the Week Category

Finished your document and looking to spruce it up a bit?  A nicely formatted cover page can do wonders.  Microsoft Word has a number of different cover pages to choose from.  For PC, go to the Insert tab and select the Cover Page option.  For Mac, go to the Insert tab, select Document Elements, and then click on Cover Page.  You can select from over 15 different cover pages, and customize them to your liking.

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Want to throw some statistics into your paper without bogging it down in numbers?  You might want a table.  A table is a great way to organize your information, especially if you are using lots of numbers.  Microsoft Word features an easy-to-use table tool.  Located at the top of your Word window, the Table tab lets you create your own table, and will even sort the information into the appropriate boxes for you.  A table might be the best way to break up all that text and improve your document at the same time.

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Want to keep track of the length of your document?  Or perhaps you need to reach a specific number of words to complete your assignment.  The word count tool can help.  The word count tool is found in the Tool tab.  Along with words, the tool also counts pages, lines, characters, and paragraphs.   For students typing out assignments with specific word amounts, the word count tool is essential.

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Trying to write an important sentence but just can’t find the right words?  Try Word’s built-in thesaurus.  The thesaurus provides synonyms (i.e. words with similar meanings) for almost every word.  The thesaurus is especially helpful when you cannot articulate a specific word even though you know what it means.  Simply type in a word with a similar meaning and the thesaurus will most likely have the word you were looking originally for.  The thesaurus can also help make your writing more interesting and colorful.  The thesaurus can be found in the Tools tab or by highlighting a word and right-clicking for the pop-up menu.

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A great way to spruce up your document is by placing some artwork in the text.  Microsoft Word accommodates with an easy-to-use artwork tool.  Click on the “Insert” tab  and select “Picture”.  A sub-menu will appear.  You can choose to insert “Clip Art”, which is Word’s own selection of various pics, and “From File”, where you can insert your own artwork.

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For the academic-minded, the footnote/endnote tool is essential.  Footnotes and endnotes are citations written outside the main body of text.  An often used feature, the footnote/endnote tool is easy to use.  It can be found by clicking on the “Insert” tab at the top of the window and selecting “Footnote…”.   The Footnotes window that opens offers the option to insert endnotes as well as the type of numbering you want to appear in superscript in the main body.

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Less heralded, but immensely useful the bulleting and numbering tools are excellent additions to Word’s repertoire.  Bullets are most useful for listing information in a clear, organized manner.  Click your browser to where you want your bullet and then hit the bullet button (which should be located on the main Word console display).  When you have finished writing for your first bullet, hit “Enter/Return” on your keyboard and a new bullet will appear on the next line for you to input text.  The same process applies for numbering, except that their is a separate button for the numbering tool (also located on the main console).

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If you have large document in which you need to find only a sentence or two, the “Find” tool is your best bet.  The “Find” tool is located in the Edit tab.  You can search for a specific word or a series of words.  The tool will automatically highlight all matches in your document and allow you to cycle through each one individually.

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The default line spacing for Word docs is single-spacing, but there are many instances where you will want to increase the spacing to, say, 1.5 or double spacing or more.  In this case, you must manually adjust the line spacing.  There are two ways of doing this.  One way is to click on the “Paragraph” option under the “Format” tab.  Line spacing can be adjusted using a drop-down menu box.  Another way is to simply highlight the text you wish to change, right-click, and select “Paragraph” from the menu.  This will open up the same options window where you can adjust line spacing.

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A couple weeks ago, we looked at how to insert page numbers into your document.  But you can insert much more into your headers and footers so that each page in your document contains either your name or the title or both.  Go to the View tab and select “Header and Footer”.  The top and bottom portions of your doc page will be highlighted and your cursor will be moved to the header.  Whatever you type in the header/footer will be embedded automatically into every page in your document.

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